3 Ways Cloud Technology Can Benefit Your Accountant Business

Today we’ll share 3 ways cloud technology can enhance the way in which your accountant company does business.

 

Way #1: Cloud technology can be used remotely

 

As an accountant, you’ll probably be required to move around a bit, either going to different customers or working from home. Doing this means that you’ll have to take all the documents you need and the applications to do your work with you.

That would mean having a laptop that is capable of running all the required applications on it, applications installed on it to do the work and plenty of space to store the data. This will cost a lot of money to get a decent laptop to do this work and cost more for the licenses for the software.

This would be ideal for a Virtual Desktop Infrastructure (VDI). A VDI is a virtual computer that runs on a server on the internet. You can access this from anywhere as long as you have a device with an internet connection. The VDI will have all the applications you would require to work and access to all the data you need (such as worker shared drives).

This can be accessed on a cheap laptop that has WiFi capabilities. The VDI would be what you would do your work on, essentially becoming your office desktop. All that work can be easily accessed from you clients site or from home.

 

Way #2: It can be used effectively in the office

 

In an office that utilises the traditional IT model (i.e. desktop computers, servers e.t.c), a lot of money is spent on running and maintaining the IT systems.

Everyone requires a PC and you also require multiple servers to run services (in a large office, this can cost a lot on the electricity bill).

Your IT support costs typically skyrocket as well.

Desktops have a life span of 3 years, meaning that plenty of money will need to be spent to replace them every couple of years and even more on new applications and software to these desktops.

If you have multiple branches, you also need Virtual Private Networks so that all employees are connected to each other and have access to the data they need.

The adoption of cloud technology can change this. Instead of using traditional desktops, you would use a ThinClient (an 8th of the size of a standard PC).

This would be used to access your VDI. The great thing about the ThinClient is that it has far fewer parts inside it than a desktop. With few parts, it uses less electricity and its life span increases to 5 years.

This takes a good chunk out of the cost for the electricity bill and maintenance costs.

All servers can be moved to the cloud as virtual servers. This would free up space and take away the cost of running and maintaining server rooms.

With all your staff working with VDIs, they are able to access the same data. The VDIs can be set up on the same network.

This means that employees all around the country have access to the same network drives.

The centralisation of the VDIs also makes it easier for IT support to access the VDIs and fix them when things go wrong.

An IT Technician can monitor, control and remotely access the VDIs in seconds. From a central management console, they can roll out updates and applications in minutes, compared to a technician going around each computer in the office and installing software on each individual computer.

By doing this, you effectively reduce downtime of any office computer and server.

Don’t lose money on maintenance with VDI.

 

Way #3: Cloud technology stores your data securely in an easy to access place

 

Accountants have to handle their clients’ most sensitive data. With the rise of cybercrime, this data should be made very secure because, if the data fell into the wrong hands, it could cripple the company.

However, securing it can make it harder for those who need to access it. Having it on the cloud can tailor for both worlds.

Cloud servers are typically stored with the IT technicians, giving them direct access to the server should anything go wrong.

The data is backed up and secured on encrypted servers at the data centre (protecting it from cybercriminals and other hazards). At the same time, it’s easily accessible.

You are always able to access the data remotely as long as you know the passwords and have the permissions to view the files. This allows any accountant in your organisation to do their work whilst keeping out the unwanted.

 

Optimise Your Accountant Workplace With Cutting-Edge Cloud Technology

 

While all three ways are great, there is much more to discover with cloud technology like applications, mobile device management and conditional access for remote workers to enhance security.

Can we help you create extra layers of security in your business? Just give us a call on 0330 1224 420 or book a Q&A with our technical team.

 

Here's our live calendar!

 

Questions: [email protected]

 

Continue reading:
How To Choose Your VPN To Boost Protection Against Cyberattacks
Defend & Invest – Your Technology Strategy for 2022
IT Support & Services Buyer’s Guide 2022 – IQ in IT
The 8 Key Mistakes That Can Cripple Your Business Continuity Plan